Accounting Specialist
We are seeking a detail-oriented and proactive Accounting Specialist to join our accounting and finance team. In this role, you will support financial operations, reporting, and compliance within a global distribution and supply chain environment.
You will work closely with internal teams including procurement, operations, logistics, and finance to ensure accurate financial transactions, timely invoicing, and proper management of accounts payable and accounts receivable processes. This role requires strong accounting knowledge, attention to detail, and the ability to manage multiple priorities in a dynamic and fast-paced environment. The ideal candidate has a solid foundation in accounting principles, experience handling transactional accounting processes, and a strong commitment to accuracy, compliance, and operational efficiency.
•Process and manage vendor invoices related to procurement and supplier operations, ensuring accuracy and compliance with internal policies.
•Ensure timely and accurate invoicing to customers, monitor outstanding balances, and follow up on overdue accounts.
•Prepare customer orders for the invoicing process, ensuring all required shipping documentation is received and verified.
•Execute vendor and customer onboarding processes, including updates to financial information according to established controls.
•Ensure timely payments to vendors and collections from customers within agreed terms.
•Maintain accurate financial records and ensure timely financial reporting.
•Assist with monthly, quarterly, and year-end closing processes.
•Reconcile accounts payable and accounts receivable ledgers to ensure accuracy and completeness.
•Prepare and process journal entries for various accounting transactions.
•Perform account reconciliations and support general ledger accuracy.
•Conduct financial analysis to support budgeting, forecasting, and operational decision-making.
•Assist in the preparation of financial reports, including balance sheets, income statements, and other financial documentation.
•Support internal and external audit processes by providing required documentation.
•Monitor financial performance and contribute to cost control and process improvement initiatives.
•Ensure compliance with internal accounting policies, US GAAP, and relevant financial regulations.
•Assist in maintaining and improving financial systems and accounting software.
•Prepare process documentation and support training on AP automation and approval workflows.
•Identify opportunities to streamline accounting operations and improve AP/AR processes.
•Provide support to senior accountants and finance leadership in day-to-day financial activities.
•Perform special projects and ad hoc assignments as required.
Minimum Requirements:
•Bachelor’s degree or currently pursuing a degree in Accounting, Finance, or a related field.
•2–3 years of experience in accounting, including exposure to Accounts Payable and Accounts Receivable processes.
•Experience working with US GAAP (Generally Accepted Accounting Principles).
•Strong understanding of accounting principles and financial processes.
•Experience using Microsoft Office Suite, particularly Excel.
•Familiarity with accounting software or ERP systems.
•Excellent analytical, organizational, and problem-solving skills.
•Strong attention to detail and ability to maintain accuracy in high-volume transaction environments.
•Ability to manage deadlines and perform well under pressure.
•Understanding of general ledger accounting concepts.
•Experience with inventory, warehousing, or logistics costing.
•Advanced English proficiency.
•Valid U.S. visa and passport with availability to travel for on-site training in the United States.
Preferred Qualifications:
•Exposure to financial analysis, budgeting, or cost accounting.
•Ability to create reports and perform financial analysis using advanced Excel models or Power BI.
•Experience processing high volumes of financial transactions within defined timelines.
•Experience working in distribution, manufacturing, or supply chain environments.
•Availability to commute to La Asunción, Belén de Heredia.
•Work schedule: Monday to Friday, 7:00 a.m.–4:00 p.m. Full-time role; candidate must be flexible with working hours based on operational needs.
•Occasional extended hours and some Saturdays may be required.
•Salary paid in US dollar.
•Medical Expense Insurance.
•Solidarist Association.
•Strategic partnerships with educational institutions to offer courses, certifications, or degree programs at preferential rates.
